Reports to: Farm Director

Job purpose: To provide efficient and accurate bookkeeping, financial reporting and administrative support to the Farm Director and the management team, including the business owner.

Timeline: This vacancy is due to the retirement of the current person, with a planned handover period.

Commitment: This vacancy is part-time, approximately 2/3 days per week, but highly flexible with 1 day at the office and the rest WFH if desirable.

Key Responsibilities

Bookkeeping

• Maintain accurate and up-to-date financial records using Xero/Dext/Figured integrated accounting software.
• Process invoices, payments, and receipts in a timely manner.
• Prepare and submit VAT returns.
• Prepare the monthly and annual financial statements within a full budgetary control system.
• Ensure compliance with all relevant tax regulations and accounting standards.
• Carry out all payroll processing, including inputting employee data and generating payslips.
• Coordinate with external accountants as required.

Administration

• Manage and maintain office filing systems, both physical and digital to minimise paper.
• Provide general administrative support to the Farm Director and other team members, including some procurement.
• Answer and direct phone calls, respond to emails, and handle correspondence.

Essential skills and experience

• Proven experience in bookkeeping, financial reporting and administration, preferably within the agricultural sector.
• Strong working knowledge of Xero/Dext/Figured accounting software.
• Excellent organisational and time management skills.
• Rigorous attention to detail and accuracy.
• Good numerical skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Personal qualities

• Self-motivated and proactive.
• Ability to work independently and as part of a team.
• Flexible and adaptable to changing priorities.
• Discreet and able to handle confidential information.

Additional information

• The role is expected to be employment part-time for 2-3 days a week, but a self-employed person would be preferred.
• The successful candidate will be required to undergo a DBS check.

Benefits

• Salary/Fee rate: Competitive, depending on experience
• Pension contribution for employee
• Life Insurance for employee.

Please send email with CV to Allan Stevenson: [email protected] if you are interested in securing this position or call Allan on  07775 911611 to discuss the job.